Constitution

Constitution

1.      GENERAL OVERVIEW

1.1.   ‘Sarasavi Mithuro’ of Bomiriya Central College (the “Society”) may in its discretion award scholarship grants via a scholarship programme titled ‘Sarasavi Athwela’ (‘the Programme’), which shall be used only for educational purposes.

1.2.   The Programme is based on three pillars, namely:

(a)    Financial support

(b)   Educational support

(c)    Counselling

1.3.   The Programme is administrated under the Scholarship Committee (the “Committee”) of the Society.

1.4.   There are two types of scholarships which may be granted under the Programme, namely:

(a)    Merit scholarship;

(b)   Academic scholarship.

1.5.   Core objective of this programme is to facilitate the college to generate the highest number of University students from Sri Jayewardenepura Educational zone

2.      MISSION

The core missions of the Programme are as follows:

2.1.   To provide economic relief for the needy students who have been affected by poverty, but have demonstrated satisfactory academic performance and commitment.

2.2.   To facilitate the college to generate the highest number of students to be eligible to enter University education from Sri Jayewardenepura Educational zone.

3.      SCHOLARSHIP SELECTION PROCESS

3.1.   Criteria for Selection

Merit scholarships

Merit scholarships shall be granted to the students who have passed GEC Ordinary Level examination (O/L) with outstanding results and choose to pursue their GEC Advance Level (A/L) studies in the College and has potential to study in a University. The minimum level of results required for the eligibility will be decided by the Committee from, time to time.

The Committee may select eligible students with due consideration to the below detailed selection criteria for the Academic scholarships, where appropriate.

Academic scholarships

The Academic scholarships shall be granted to the students who have passed GEC Ordinary Level examination (O/L) and have potential to study in a University. The appropriate selection criteria may include, but need not be limited to: prior academic performance (i.e. O/L results and A/L term test results); financial need; character and motivation, also the conclusions that the Selection Panel (the “Panel”) might draw from an interview to assess the student’s suitability which includes (but is not limited to) the student’s future plans/commitment to study in a University.

3.2.   Selection process

3.2.1.      All scholarship applicants shall submit an application (Form A) to the Panel and the Panel will review all the applications and may call short listed scholarship applicants for a face to face interview.

3.2.2.      The Panel will provide their recommendation to the Committee on the suitable scholarship receipts upon conclusion of their assessment, for the Committee’s approval.

3.3.   Selection Panel

The Selection Panel shall comprise four (4) members including the Chairman, Chairman of the Panel and the other members shall be appointed by the Principal.

3.4.   Initial Scholarship Period and extension

Merit scholarship

Initially the Scholarship will be granted for a one (1) year period and may be extended further one (1) year in due consideration of the student’s academic performance. However if a student(s) is identified as affected by poverty, the Committee may extend the scholarship as an Academic scholarship for further years beyond the two (2) year period in due consideration of the student’s academic performance and other pertinent criterion, until the student completes his A/L studies.

Academic scholarship

Initially the Scholarship will be granted for a one (1) year period and may extend further years in due consideration of the student’s academic performance and other pertinent criterion, until the student completes his A/L studies.

3.5.   Granting time and Invitation

Application will be called following the issuance of O/L results and following first term test in each year for Merit and Academic scholarships, respectively. The Scholarships also will be awarded as earliest following the first term test (i.e. September), in each year.

Invitation to submit application will be published in the school notice board.

3.6.   Notification of Scholarship Recipients

The Scholarship recipients shall be notified after the Committee has given their approval.

4.      SCHOLARSHIP COMMITTEE

The Committee shall comprise following positions and office bearers. The respective appointments for the positions shall be made during the Annual General Meeting of the Society for a two (2) year period; however until the appointment of new office bearers following expiration of the terms of the precedent office bearers, the existing committee shall manage the Programme.

·         Chair

·         Vice chair

·         Secretary

·         Treasurer

·         Trustees (One member from each A/L batch)

5.      SIZE AND NUMBER OF GRANTS

5.1.   Grant and Number of Scholarships shall as per the Schedule 1. 

5.2.   The Committee may at their sole discretion amend the Schedule 1 over time depending upon the size of the Programme’s endowment. The Committee may at any time decide not to award any scholarships of its sole discretion.

6.      SUPERVISION OVER GRANTS

6.1.   The Committee shall require each scholarship recipient to complete Teacher’s feedback form (Form D) and to provide the same to the Committee together with the completed assignment schedules (Form C), in timely manner.

6.2.   Scholarship recipients shall also provide the Committee, copies of relevant page(s) of the ‘report card’ which indicates marks and other related information following each term/year-end exams.

6.3.   If a scholarship recipient is able to demonstrate their commitment to study to the extreme satisfactory level of the Committee; the Committee may release such scholarship recipient from the requirement to provide above described Form C and Form D for a prescribed period.

6.4.   All above forms and documents shall provide to the appointed Supervisor.

7.      CORRECTIVE PROCEDURE

Scholarship recipient shall refer (by the Supervisor) to the corrective procedure, if they failed to meet the following performance requirements.

·         Achieve 100% for all the assignments listed in Form C and/or get teacher’s signature for Form D due to the reason attributable to the scholarship recipients, at the expiry of one (1) month grace period following the specified period.

·         Performance shall not drop (i.e. main subject's marks) by -10%.

Stages of the Corrective procedure;

Step 1 – Directs to the class teacher to get the teacher’s advice and guidance on corrective measures required.

Step 2 – If the Scholarship recipient doesn’t duly complete any of the above corrective measures to the satisfaction of the Supervisor, Scholarship recipient will be directed to the head of the respective Advance Level (A/L) section for further advice and guidance.

Step 3 – If the Scholarship recipient doesn’t duly complete any of above corrective measures to the satisfaction of the Supervisor, Scholarship recipient will be directed to the Principal for further advice and guidance.

Step 4 – Scholarship committee may suspend/terminate the scholarship recipient’s scholarship.

8.      SUPERVISOR

The Committee will appoint a Supervisor for each Scholarship recipient to provide them educational support. However, Scholarship recipients also required to find Supervisors for themselves and propose the Committee, if the Committee is unable to find sufficient number of Supervisors from the Society’s members. The Supervisor shall be an undergraduate or a graduate of a state university.

Above demonstrated Supervision procedure(s) and corrective procedure also to be managed with the assistant of the ‘Supervisor’. If, no Supervisor has been appointed for a particular Scholarship recipient, Article 6 and 7 shall not be applicable.

9.      SUSPENSION AND TERMINATION

Scholarship grants may suspend or terminate due to following reasons.   

9.1.   As a result of Corrective Procedure.

9.2.   Any other reasons which are beyond control of the Committee and/or the Society.

10.  REWARDING:

The Committee may decide to continue to grant Academic scholarships for some students who have selected for Universities, during their term in the University up to a maximum of 4 years.  

11.  COUNSELLING

11.1.                       The Committee appoints a councillor(s) from time to time in order to advise the scholarship recipient’s to overcome their various educational and psychological problems/issues, which may otherwise adversely affect the scholarship recipient’s ultimate goal, i.e. to enter in to a University, and to motivate them to achieve the ultimate goal.

11.2.                    The Counsellor(s) may be qualified Doctor(s), Councillor(s) or any other qualified professional(s) in the respective field as decided by the Committee.

12.  TITLE(S)

Under the scholarship Programme, sponsors can sponsor for the scholarships in reminiscence/ honorary of loved ones as they preferred (e.g. deceased family members, relatives, teacher, friends or anyone close to your heart). The scholarship(s) can be specifically named to indicate such preference(s). In such circumstances, selection criteria may alter to represent the sponsor’s specific requirement(s).

13.  DEFINITIONS

13.1.                    “University” means a University established or deemed to be established under the Universities Act, No. 16 of 1978.

13.2.                    “Principal” means the Principal of the Bomiriya Central College, Kaduwela.

Schedule 1
	Category	Number of scholarships	Maximum Grant per month
	Merit	TBA	3,000.00
	Academic	TBA	1,500.00
	Reward	TBA	1,500.00
	TBA- To be approved/decided by the Committee

D) ANNEXURES (Annexures could be amended by the Committee)

1.      Form A - Scholarship Application

2.      Form B - Scholarship acknowledgement

3.      Form C - Assignments Schedule

4.      Form D - Student Evaluation Form

5.      Form E - Corrective Procedure

6.      Form F – Counsellor's meetings

7.      Form G – Educational Counsellor's meetings

8.      Form H – Psychologist meetings